Chapter 23 - Payroll Processing

Helpful Hints

Process Payroll Checks Icon

System will prompt you to verify if you actually wish to create payroll checks and post appropriate general ledger entries

Select Yes to continue

System will then prompt for G/L post date for the payroll items (can specify the posting date for these transactions [i.e., back date them])

System then prompts via mini check screen to verify check # of the first check to be created

Offers ability to modify check #  (enter one manually; for example if you have old unused #)

Also, provides option to prompt for next check # (if no check mark entered, system will assign all remaining check #’s and generate checks automatically)

Next, system will prompt to create payroll deduction checks

• Only use this option if you pay deductions each pay period; Select “No” if not
• Must have a vendor record assigned to each payroll deduction that creates a check

Generates checks for each employee time card processed in the payroll checking account assigned in each employees record

System automatically opens default checking account to review and print each payroll check

Detailed payroll check stub data is not visible in Check Writer, but all pertinent payroll data will print: Can use print preview button to view stub prior to printing check (Do not change the check number or enter any data in the check stub once the check is in the bank)

“Voiding” a payroll check in the bank will automatically reverse all payroll entries in both payroll and the general ledger

Note:  If you make a mistake on a payroll check, but did not print it; then you can Void and then delete the check and the check # will be available for use again